11:01:32  that is totally fine.

11:01:33  It will be available in just a couple of days.

11:01:39  Alright. 
Again, welcome.
11:01:42  My name is Sarah Lewitus and I use she/her pronouns

11:01:46  and I am the program director of performing arts

11:01:49  and accessibility coordinator at Mid Atlantic Arts.

11:01:52  I use she/her pronouns and

11:01:54  I am a white woman with

11:01:56  very short brown hair and

11:01:58  today I am wearing a brown

11:02:00  sweater and I am in my home on

11:02:04  land known as Baltimore, Maryland.

11:02:08  I want to acknowledge the legacy of the Piscataway and the 
Susquehannock
11:02:13  peoples and the enduring presence

11:02:16  of the Piscataway, Lumbee, and Eastern Band of Cherokee

11:02:19  community members in Baltimore city today.

11:02:22  I am really happy to welcome you to today's webinar

11:02:26  on the special and the positions

11:02:30 e

11:02:39  Special Presenter Initiatives webinar and I'm with my 
colleague, Sarah Theune, we will share what this program is,
11:02:46  who is eligible, how to apply, and how adjudication works.

11:02:50  I have 30 minutes of content it over with you on the slide 
deck and we will take a look
11:02:57  at the applications through Mid Atlantic Arts online 
portal. We will have time for questions at the end of the 
11:03:04 presentation and I do want to note that discontent is going 
to be the same as the special present of
11:03:11  initiatives webinar we held before and if you attend that 
webinar you may have heard some of the information.
11:03:18  You are welcome to stay and ask questions again or you may 
choose to step away if you have been away with us in 
11:03:26 December. 
I want to share that this webinar is meant to serve as an 
11:03:31 overview and a resource and before applying to make sure to 
review the Special Presenter Initiatives guidelines at 
11:03:38 midatlanticarts.org. 
You can reach out to meet with questions about these 
11:03:42 guidelines anytime and my email is

11:03:44  on the slide. 
I will share that a few times throughout the presentation.
11:03:49  It is going in the chat now.

11:03:54  Today's webinar, if you have a question please put it in 
the Q&A box
11:03:59  at the bottom of your screen. 
We do have live captioning
11:04:03  for today's event and we have Nick with us.

11:04:06  Thank you, Nick. 
For those Woburn
11:04:10  viewing, to view live captioning's click the "CC" button 
or live transcript button and
11:04:15  click show subtitles.

11:04:18  Throughout your Special Presenter Initiatives application 
process,
11:04:22  if you are in need of accommodation, you can contact me

11:04:26  anytime

11:04:28  at my email. 
You can also give me
11:04:31  a call at 410

11:04:32  a call at 410539

11:04:34  a call at 410-539-6656

11:04:35  and extension number

11:04:40  110. 
All that info is going in the chat again now.
11:04:44  \

11:04:45  As we prepare to learn more about the Special Presenter 
Initiatives program
11:04:50  I want to share with you a bit about Mid Atlantic Arts.

11:04:54  Mid Atlantic Arts supports artists, presenters,

11:04:56  and organizations

11:04:58  through unique programming

11:05:01  and grant support, partnerships, and information sharing.

11:05:04  It was created in 1979

11:05:07  and it's aligned with the regions

11:05:09  state arts Council and

11:05:11  the National Endowment for the Arts.

11:05:13  Mid Atlantic Arts is

11:05:18  one of six regional arts organizations and each of these 
organizations
11:05:22  combines federal funding with private support

11:05:24  from corporations, foundation,

11:05:26  and individuals to nurture diverse

11:05:28  artistic expression.

11:05:30  And connecting people with meaningful

11:05:34  artistic experiences within our region and beyond.

11:05:38  You can learn more about the work we do at Mid Atlantic 
Arts
11:05:42 @midatlanticarts.org

11:05:43  and you can learn about all of the regional

11:05:46  arts organizations or RAO

11:05:48  at the RAO website at

11:05:50  at the raowebsite@usregionalarts.org.

11:05:53  Both of those links are going in the chat now.

11:05:59  Let's talk about Special Presenter Initiatives.

11:06:02  Sometimes is shortened to the acronym

11:06:04  SPI

11:06:05  throughout the presentation.

11:06:09  SPI is a presenter led

11:06:11  opportunity

11:06:12  for presenters in Delaware,

11:06:14  Washington, DC,

11:06:17  Puerto Rico, the US Virgin Islands,

11:06:21  West Virginia, and native nations that share this 
geography.
11:06:24  The program is funded through the

11:06:27  NEA Regional Touring Program

11:06:29  which provides funding to the regional arts organizations

11:06:32  to support touring across

11:06:34  each RAO's

11:06:35  states in the region.

11:06:37  This program is intended

11:06:39  to support artists

11:06:44  to small and midsize presenters in the states and 
jurisdictions
11:06:47  that I mentioned, and to support presenters

11:06:50  engagement of artists of communities and each of those

11:06:53  states and jurisdictions.

11:06:55  We allow organizations to self define what

11:06:59  small to midsized means and if you have any questions

11:07:02  about how your organization fits into that,

11:07:05  you can let me know.

11:07:07  Here are some important states

11:07:11  – make dates for SPI. 
The final application deadline
11:07:14  is coming up on Tuesday, March 14,

11:07:17  is coming up on Tuesday, March 14, 2023, one month from 
yesterday if you are watching live.
11:07:25  The project period for Special Presenter Initiatives 
supported projects is July 1, 2023.
11:07:30  Through June 30, 2024.

11:07:32  Any project you are proposing for this application

11:07:35  should take place during that window of time.

11:07:38  I want to acknowledge

11:07:40  some timeline shifts for this program.

11:07:43  The most recent Special Presenter Initiatives

11:07:46  cycle for FY 23

11:07:48  was released much later in the calendar year.

11:07:51  Due to the vacancy

11:07:53  in my position.

11:07:54  And for ongoing delays caused by

11:07:57  COVID-19.

11:07:58  For FY 24

11:08:01  which is the cycle we are talking about today,

11:08:04  I have been working to pull back the program timeline

11:08:08  earlier in the calendar year and in the booking cycle

11:08:11  so that presenters can apply and hear back

11:08:14  about funding sooner.

11:08:15  I really welcome your feedback on this timeline.

11:08:18  And the evolving shift

11:08:20  to the Special Presenter Initiatives program.

11:08:24  In this next section,

11:08:26  we are going to talk about Special Presenter Initiatives

11:08:29  eligibility.

11:08:31  How to determine whether a presenter is eligible

11:08:34  to apply, and whether an artist or company is eligible

11:08:38  to be presented, through this program.

11:08:40  And whether the proposed activities

11:08:43  between the artist and the presenter are eligible.

11:08:46  Let's start with presenter eligibility.

11:08:48  As I mentioned,

11:08:50  we are requiring

11:08:52  presenters be based in one of these five

11:08:55  states or jurisdictions,

11:08:57  or a native nation that shares the geography

11:09:00  and these five states or jurisdictions.

11:09:03  The organization needs to be designated

11:09:05  by the IRS as a 501(c)(3)

11:09:07  nonprofit.

11:09:10  Or be a unit of state or local government.

11:09:13  The organization

11:09:14  needs to demonstrate

11:09:15  organizational

11:09:16  administrative capacity

11:09:20  to follow through with all required project

11:09:22  components.

11:09:23  That doesn't necessarily mean

11:09:26  they need to have a history of presenting,

11:09:29  but they do need to show the organizational capacity

11:09:32  to the proposed project.

11:09:33  They need to be in good standing with Mid Atlantic Arts

11:09:37  at the time of application, which

11:09:40  basically means we are not trying to contact you

11:09:43  for existing overdue final reports.

11:09:48  And they need to not be a state or jurisdictional

11:09:51  arts agency.

11:09:52  This last point is most applicable to

11:09:55  Puerto Rican presenters managed by

11:09:57  the Institute of Puerto Rican culture.

11:10:00  Those organizations are not eligible considering

11:10:02  the adjudication

11:10:03  role that the agency played

11:10:07  in the selection process for this program.

11:10:10  We will talk more about that selection process soon.

11:10:13  So, how are we defining

11:10:15  presenter?

11:10:16  For this program,

11:10:20  Mid Atlantic Arts defines presenter as an organization

11:10:23  that financially compensates an artist or company

11:10:25  that is a separate entity

11:10:27  from the presenter

11:10:29  for performances, and engagement activities

11:10:31  in the presenter's community.

11:10:33  Producing organizations

11:10:35  that fully create artistic work

11:10:39  or assemble artists to perform

11:10:41  are not eligible to apply.

11:10:44  The work that is being presented by the presenter

11:10:47  needs to have been developed outside of the presenter

11:10:51  and the regular flow of work.

11:10:54  If you have any questions about whether your organization

11:10:57  is a presenter under this definition

11:11:00  or whether the project you are proposing is eligible,

11:11:03  you can always reach out directly.

11:11:05  So, what about presenting history?

11:11:08  As I mentioned, presenters do not need to have

11:11:11  a history of engaging professionals

11:11:14  and touring artists as an ongoing or significant part

11:11:17  of their organization's activity to present

11:11:20  three Special Presenter Initiatives funding.

11:11:22  Organizations without a history of

11:11:24  presenting

11:11:24  will be asked

11:11:26  to describe

11:11:27  their administrative plan

11:11:29  for engaging the artist

11:11:31  within their existing

11:11:34  structure among other organizational priorities.

11:11:37  This is so that we understand that

11:11:40  you can take on the proposed project

11:11:43  and support the artist come and support your team

11:11:46  with this funding if awarded.

11:11:51  The eligible

11:11:55  organization can apply for a maximum to Special Presenter 
Initiatives
11:11:58  grants in this cycle. 
That would be
11:12:01  two separate proposals for two separate engagements,

11:12:03  with different artists or companies

11:12:05  throughout that same project period

11:12:07  that I mentioned.

11:12:11  Let's talk about

11:12:13  what artists can be engaged

11:12:15  with support from

11:12:16  SPI.

11:12:18  Again, this is a presenter led

11:12:21  application and

11:12:23  artists are not eligible to apply directly.

11:12:25  As you think about what artists

11:12:30  you proposed to present with support from SPI funding,

11:12:33  you can keep the following in mind:

11:12:36  the artist can be based

11:12:37  from anywhere around the United States, or around the 
world.
11:12:44  This is not a roster program, so we do not have a list of 
vetted artists.
11:12:50  We ask you to use your judgement and decide what artists 
will be the best fit for your community.
11:12:56  They can be based as this says anywhere, and that includes

11:13:00  your region – your geographic area. 
The artist can be based in the same state as you are 
11:13:07 located. 
The only exceptions here are that the artist you select 
11:13:11 cannot be an artist on a current Performing Arts Global 
Exchange
11:13:15  or Midatlantic tours roster. 
That is because we have
11:13:18  other funding opportunities through Mid Atlantic Arts to 
support those artists.
11:13:23  If you have questions about that, do not hesitate to reach 
out.
11:13:28  And I will say although

11:13:29  you cannot double dip your support for artists

11:13:32  on the Midlantic Taurus roster,

11:13:35  I do encourage you to check out that roster and see

11:13:39  if any artists on the roster this year

11:13:42  are of interest to you as a presenter.

11:13:46  We have fabulous artists on the roster this season and 
many have funding allocation
11:13:52  to give out and recommended to presenters.

11:13:54  Please check out the link in the chat now

11:13:57  for more information about that roster.

11:14:01  So, what is required

11:14:04  in terms of programming for each proposal?

11:14:06  Here is what we ask of you

11:14:09  in order to be eligible for SPII support.

11:14:12  We asked the proposed engagement include

11:14:14  at least one performance

11:14:15  open to the general public, and

11:14:19  one community engagement activity.

11:14:22  There are a lot of ways to define community engagement

11:14:26  and we will ask you to do that in the application.

11:14:30  Think broadly about what this can look like.

11:14:33  Both the performance and community engagement activity

11:14:35  can be in person or virtual, also,

11:14:38  keep that in mind as you are planning.

11:14:41  Your proposed engagement needs to meet the following

11:14:44  requirements:

11:14:45  it has to take place during the project period

11:14:48 , which again is July 1,

11:14:50 , which again is July 1, 2023 and June 30,

11:14:54 , which again is July 1, 2023 and June 30, 2024. 
The proposed engagement cannot be
11:15:00  a fundraising event, although I want to be clear

11:15:03  that you can make money on this engagement.

11:15:06  You can sell tickets – we would love for you to do that, 
if that is how
11:15:12  you are making your match which will talk about later. 
The sole purpose of
11:15:17  this should not be a fundraising event,

11:15:20  like this for example. 
We also require
11:15:22  that the performance primarily

11:15:24  serving a nonpublic audience

11:15:27  cannot serve as your performance open to the general 
public.
11:15:32  It could serve as your community engagement activity.

11:15:35  An example of that would be a performance

11:15:37  is only open to a school

11:15:40  audience, it would not qualify as Republic

11:15:43  performance requirements, but it could be your community 
engagement.
11:15:50  Let's talk about grant amounts.

11:15:53  In your Special Presenter Initiatives application,

11:15:55  you can request

11:15:57  up to 50% of the negotiated

11:16:00  artist fee for the engagement.

11:16:02  Not to exceed $2000

11:16:06  or if you are based in Puerto Rico or the US Virgin 
Islands,
11:16:10  to exceed $5000.

11:16:12  And no less than $750.

11:16:15  We do need to see that negotiated artist feet

11:16:18  listed in the

11:16:19  countersigned agreement with the artist.

11:16:25  You can apply for a presenter capacity support amount

11:16:29  of up to $2000.

11:16:31  This is an amount that covers other eligible expenses like

11:16:35  staff time, any rentals you might incur

11:16:38  for the project, and anything that is directly related

11:16:41  to the cost of the project

11:16:43  that is not the artist fee. 
It could
11:16:46  potentially be eligible in this potential eligible amount.

11:16:49  All grants

11:16:52  from Mid Atlantic Arts must be matched on a one-to-one 
ratio
11:16:56  basis with nonfederal funds.

11:16:58  If you were awarded $3000

11:17:00  from Mid Atlantic Arts,

11:17:01  you would need to match that funding

11:17:04  was another $3000

11:17:05  at least for a total project

11:17:07  a few thousand dollars.

11:17:14  It can come from ticket sales, individual donations,

11:17:17  fundraising, or any

11:17:18  nonfederal funding source.

11:17:22  We will talk about the budget a little bit more when we 
look at the application
11:17:28  in just a moment. 
Which we are actually
11:17:31  going to do now. 
I am going to pause
11:17:34  my screen share here.

11:17:36  And the switch over

11:17:41  to this.

11:17:45  This is the homepage for

11:17:49  Mid Atlantic Arts and a relatively new portal called 
SmartSimple.
11:17:53  If you applied in the most

11:17:55  recent cycle of SPI, your application process

11:17:57  will be very similar and you do not need to make a new 
account.
11:18:02  If you have applied for SPI or any of our programs prior to

11:18:07  the most recent cycle or if you are new to our program,

11:18:12  keep in mind your application process is going to be 
different than it has been in the past
11:18:19  and you need to make a new account. 
To apply for Special Presenter Initiatives
11:18:24 , your first step will be to visit this website which is 
Mid Atlantic Arts.org.
11:18:29  We will put that in the chat now. 
I am going to log in
11:18:34  through my test account. 
Just to show you
11:18:37  how it looks when you are inside of an applicant.

11:18:41  This is the landing page that you will see

11:18:44  when you create your account and login to SmartSimple.

11:18:47  When you are in the portal, to start your application,

11:18:51  click "Funding opportunities"

11:18:53  under available applications.

11:18:58  You will see we have four different funding opportunities 
available right now.
11:19:03  And you can click apply now under Special Presenter 
Initiatives
11:19:07  to get started on your SPI application.

11:19:09  I already started an application.

11:19:11  I will not click that button.

11:19:14  Instead, I will go back to the homepage and show you how 
to see
11:19:19  your applications in process.

11:19:21  Scroll down to "My applications"

11:19:23  and click in progress.

11:19:25  You will see I have two applications open now.

11:19:29  I am going to select Mike Special Presenter Initiatives 
application
11:19:33  and open it up.

11:19:41  Where inside of the application and this is what it looks 
like
11:19:45 . 
The first page, organization will auto populate with 
11:19:49 organizational information when you create your SmartSimple 
account.
11:19:52  If you need to edit anything on the page, you can do that

11:19:56  by clicking update organizational profile.

11:19:58  Under project, which is the next tab,

11:20:02  you will share basic information about the project

11:20:05  you are proposing.

11:20:06  And important notes here is that each application

11:20:09  must have a countersigned agreement

11:20:11  with the artist or company you are proposing.

11:20:14  You upload that on this page.

11:20:19  That will go right here

11:20:21  under the signed letter of agreement.

11:20:25  As well as this other

11:20:27  basic program information

11:20:29  under this project tab.

11:20:32  I suggest that as you go,

11:20:34  you hit save draft

11:20:37  in purple on the bottom. 
That might be hidden for you right now
11:20:41  if you are also engaging

11:20:43  life captions but you will be able to see it

11:20:47  when you are in the application portal itself.

11:20:50  The application does save periodically.

11:20:52  After you complete each tab it is good practice

11:20:55  to save just to make sure.

11:20:57  You tab over again to

11:20:59  work samples

11:21:00  and these should be

11:21:03  submitted as URL links.

11:21:04  They can be from any

11:21:10  site that provides a URL to view the video. 
They can be password-protected
11:21:15  but make sure to include that password in your application.

11:21:18  A video of the proposed work is encouraged,

11:21:21  but if no video of that work exists,

11:21:24  you can provide an alternate work sample

11:21:27  that best displays the type of artistry

11:21:29  the proposed artist or company would bring to your 
community.
11:21:33  The work samples can be from any time acknowledging that

11:21:37  a recent work example may be challenging to produce

11:21:40  due to the ongoing effect of the pandemic.

11:21:44  Reviewers will watch two minutes of each work sample.

11:21:47  Please indicate a two-minute timestamp

11:21:49  for panelists to review.

11:21:54  If your sample is less than two minutes

11:21:57 . 
The narrative questions
11:21:58  are next.

11:22:00  These questions are also available

11:22:05  to view in a Word and PDF format on Mid Atlantic Arts 
website.
11:22:10  If you would like to preview them in more detail,

11:22:14  before you create the account in SmartSimple.

11:22:16  I recommend that you draft

11:22:18  the narrative questions in another document and copy and 
paste them
11:22:22  into the portal. 
You can save your work in the portal
11:22:26  as I mentioned. 
Just in case your Internet
11:22:29  skips while you are drafting a narrative, it is good that 
you draft them
11:22:34  in a separate document and copy and paste into the portal 
when you are ready.
11:22:40  If you have applied to SPI in the past,

11:22:43  you will see we have had some updates to the narrative 
structure for SPI.
11:22:48  Rather than to long paragraphs, we have broken down these 
questions into shorter bytes.
11:22:53  This first question addresses the eligibility requirements 
the presenter demonstrates
11:22:57  organizational capacity to support the project.

11:22:59  If you have at least a

11:23:01  three or more history of regularly presenting

11:23:04  performing artists,

11:23:05  you can check

11:23:06  yes

11:23:07  and move on.

11:23:09  If you do not,

11:23:12  another question will be auto populated here

11:23:14  where you can tell us a little bit more

11:23:18  about your organizational staffing plans

11:23:19  to support the proposed project.

11:23:23  The rest of the narrative questions

11:23:25  each address

11:23:26  one of the assessment criteria

11:23:28  which we will talk about more shortly

11:23:31  when we discussed the application review process.

11:23:33  But I encourage you to review

11:23:36  each criteria point

11:23:38  as you work through these narratives.

11:23:40  To inform how you structure your answers.

11:23:44  First, we ask for your mission statement.

11:23:47  Then we ask

11:23:48  how the project

11:23:51  that you are proposing advances that mission –

11:23:54  this will help the reviewers determine the projects 
mission impact.
11:23:58  Next we will ask

11:24:00  why you want to work with

11:24:02  this artist or company and this will help the reviewers 
assess
11:24:07  the project's artistry, along with the work sample 
submission
11:24:11 .

11:24:13  The last narrative question here asks about

11:24:16  access for the proposed project.

11:24:18  This is how reviewers will assess

11:24:20  how accessible your project is.

11:24:23  Please think broadly about access

11:24:26  when answering this question – we want to know how you 
will create
11:24:31  access for communities that have been systemically 
underserved
11:24:34  to the arts.

11:24:36  Barriers to participation can include but are certainly 
not limited to age,
11:24:41  class, disability status,

11:24:44  gender, geographic location, race, sexual orientation,

11:24:46  or other factors.

11:24:48  In here we want to learn more

11:24:50  about how you plan to create access

11:24:53  for everyone

11:24:55  to this project you are proposing.

11:24:59  Next we have the project activities tab.

11:25:02  This is where you give us an overview of all the 
programmatic components
11:25:07  of your proposal. 
Further guidelines, make sure to include at least
11:25:11  one public performance

11:25:12  and at least one community engagement activity

11:25:15  on this list.

11:25:17  To add a project activity, enter

11:25:19  – click the enter

11:25:22  project activities button and you will see a pop-up window

11:25:26  and enter all of your activity

11:25:29  information into that window and includes the name of the 
activity,
11:25:33  location, the date, projected attendance,

11:25:35  ticket pricing if any, and if other

11:25:38  this activity is concurrent.

11:25:45  You can click save and those events will populate on your 
screen.
11:25:56  Going back to the activities screen, you will see that I 
have entered
11:26:01  two activities already. 
Performance and school show, in this case.
11:26:04  This is how your activities will show up when you are ready

11:26:09  to submit them.

11:26:10  If you need to delete an activity you have entered, you 
can do that by
11:26:15  going to the right on your enter project activities window 
and hitting the X button
11:26:21  and hitting saved.e.

11:26:22  We are entering the budget section of the application

11:26:25  and here you let us know what the budget is for your 
project.
11:26:30  You can use a different – I should say, you may use a 
different template
11:26:36  for budgeting for the project internally. 
We ask that you please adapt that budget
11:26:41  to get the categories we have outlined here. 
Per the guidelines,
11:26:46  you can apply for up to 50% of the proposed artist fee or 
negotiated
11:26:51  artist fee. 
You put that – this is the total amount
11:26:54  you are offering to the artist to engage with your 
community
11:26:58  here in this box. 
You will be eligible for 50% of whatever you put in this 
11:27:04 box. 
The form will auto populate
11:27:06  with what you are able to apply, we will look at that in a 
second.
11:27:12  If we... 
if you look at the eligible
11:27:16  expenses section this is where you tell us what else you 
will be applying for
11:27:21 , up to $2000 for other expenses for this project.

11:27:25  Anything in these categories we also have a section for

11:27:29  accessibility -related

11:27:30  expenses related to

11:27:32  the last narrative question, keep that in mind.

11:27:39  Scrolling down to income, you put what you think you will 
make in the box office
11:27:44  and any earned and contributed income intonations.

11:27:47  Under grant requests, you will see that

11:27:50  I listed $3000

11:27:51  is the negotiated artistry.

11:27:58  It has auto populated that I am eligible to apply for 
$1500.
11:28:04  The auto population will happen once you hit the save 
draft after you have entered
11:28:09  the negotiated artist fee and keep that in mind. 
You will enter the request
11:28:14  you would like to make. 
Here you see in this application I have requested the 
11:28:20 maximum I am able to. 
In both categories for the
11:28:23  fee subsidy amount as well as the eligible – the other 
eligible respond
11:28:28  expenses request.

11:28:29  Remember as you flout your budget that it all

11:28:33  must be matched on a one-to-one basis and the match cannot 
come from
11:28:38  federal sources.

11:28:43  As you work on this budget, keep in mind your total budget 
income only to match the total project
11:28:50  expenses which are listed here.

11:28:52  If you have any questions about your budget, do not 
hesitate
11:28:56  to reach out.

11:28:58  Moving on from budget we will go to artist consent. 
This is where you let us know
11:29:04  if you had the opportunity to discuss the proposed project

11:29:08  and the details of this application with the artist or 
company you plan to present.
11:29:13  Of course, you engaged with them to produce the 
countersigned letter of agreement.
11:29:18  This section is where you can talk to us about other 
conversations you have had with the artists
11:29:25  to plan the engagement thus far. 
The next tab for our record will auto populate
11:29:30  with information that you fill out when you complete your 
profile on SmartSimple.
11:29:35  If you need to update it, you can do it through the

11:29:40  funds at the top of the organizational profile or update 
the contact profile.
11:29:44  Check that everything looks right and update if need to be 
full stop
11:29:49 . 
You will see you will be asked to fill out your project 
11:29:54 disciplines from this drop-down list on the page. 
This discipline list comes from the national standards for 
11:30:00 the arts information exchange used by the NEA. 
Finally, you may need to hit this
11:30:05  right arrow to tab all the way over depending on the size 
of your screen. The certification pages where
11:30:12  you confirm that you comply with all federal statutes and 
regulations that are listed here.
11:30:17  There are links to each one on this page if you would like 
to learn more.
11:30:23  Make sure to review them and let us know if you have any 
questions as they apply to your grants or organizations.
11:30:33  At the bottom of this page, you list your name, title, 
phone number, and email. When you have gotten
11:30:40  through this page and everything is complete, you will hit 
submit. The application will be complete.
11:30:46  If you are missing anything after hitting submit, the 
application will auto prompt you to go back to fill that 
11:30:53 out. 
If that happens and you are not sure why, you can reach out 
11:30:58 to us. 
Now that we are done taking a look at the application, 
11:31:03 let's go back to the slide deck and talk about the 
adjudication process.
11:31:08  After you submit your application,

11:31:09  staff at Mid Atlantic Arts will review your application 
for eligibility issues
11:31:14  and you will be contacted if we have any questions.

11:31:18  Mid Atlantic Arts then meets with the applicants

11:31:21  states or jurisdictional arts agency

11:31:23  to review applications, and make recommendations

11:31:25  for funding.

11:31:26  But Atlantic Board of Directors

11:31:28  gives final approval

11:31:29  on funding recommendations

11:31:37  and applicants will be notified of their selection status 
via email at the end of May, 2023.
11:31:44  The review criteria for SPI includes

11:31:46  grant impact or mission impact,

11:31:48  artistry, community benefit,

11:31:49  and access.

11:31:53  The guidelines have more information on each of these 
criteria points
11:31:57  and as we talk about in the application,

11:32:00  each narrative question is related to one of these 
criteria points.
11:32:04  All criteria have equal weight

11:32:06  at all criteria will be viewed

11:32:08  through the lens of

11:32:10  Mid Atlantic Arts mission, vision, and guiding principles.

11:32:13  Those are available at midatlanticarts.org

11:32:16  for those hearing live, we will put the link directly

11:32:20  to the page listing the mission, vision, and guiding 
principles
11:32:24  in the chat for reference.

11:32:25  I encourage you to review them and to consider

11:32:28  how your application, including your narrative and

11:32:31  listed project activities

11:32:32  address each of these criteria.

11:32:38  Regarding award notification, as I mentioned,

11:32:41  applicants will be notified of status of the proposal

11:32:44  by the end of May,

11:32:46  2023.

11:32:46  If awarded, 90% of the award

11:32:49  will be made at the start of the grant period

11:32:52 , as long as we have received

11:32:55  the countersigned grant agreement

11:32:57  and you have submitted a countersigned contract with the 
artist.
11:33:04  We have our important deadlines listed out once more felt

11:33:07 . 
The final application deadline is Tuesday, March 14,
11:33:11  The final application deadline is Tuesday, March 14, 2023 
full time and our project period is
11:33:16  July 1, 2023, through June 30, through June 30, 2024.

11:33:20  I also want to mention

11:33:23  a supplemental grant opportunity for presenters who are 
awarded
11:33:26  SPI grants to present

11:33:28  an artist or company who identifies as

11:33:31  Indigenous.

11:33:34  Western arts alliances Advancing Indigenous Performance is 
program
11:33:36  provides additional support

11:33:38  to SPI grantees

11:33:39  to present an artist

11:33:41  who self identifies as Indigenous.

11:33:44  From Western arts alliance

11:33:46 , this is the point of contact

11:33:50  for this program. 
He is a really terrific resource.
11:33:53  If you have questions, I recommend you reach out directly 
to him
11:33:58  through the Western arts alliance page. 
If you see the
11:34:01  link there,

11:34:03  and if you can put that link in the chat

11:34:06 , as well, that would be great.

11:34:09  This is the last informational page

11:34:11  I have about SPI.

11:34:14  You can review the SPI guidelines

11:34:17  and find the SmartSimple application portal

11:34:19  at midatlanticarts.org

11:34:22  under the SPI program tab.

11:34:26  As you go through the process, do not hesitate to reach 
out to meet with any questions
11:34:33  about your program, the eligibility, or other nuances of 
this program.
11:34:36  With that, I will stop screen sharing

11:34:39  and we will move on to questions.

11:34:42  As a reminder, please put your questions

11:34:45  in the Q&A box at the bottom of your screen.

11:34:48  We have plenty of time

11:34:50 . 
So, I welcome you
11:34:52  to ask any questions that you have.

11:34:54  About the program.

11:34:57  I want to thank you all for being here and listening

11:35:01  through this presentation.

11:35:37  SARAH THEUNE:

11:35:40  We have a question in the chat.

11:35:45  SARAH LEWITUS: Thank you. 
Read not just the countersigned artist contract
11:35:49  need to include an agreement to engage in the community 
outreach
11:35:53  activities?

11:35:58  How important is artist buy-in? 
That's a great question, thank you for asking.
11:36:04  At the point of application you only need to include a 
countersigned letter of agreement or intent.
11:36:11  It does not need to be a fully executed contract. 
Although we will ask you for that fully executed process
11:36:18  prior to awarding your initial 90% grant award, if your 
application is accepted.
11:36:22  In terms of artist buy-in, yes, your community engagement 
activity needs to be created
11:36:27  in direct dialogue with the artist. 
Along with the performance.
11:36:31  Just as you would collaborate with the artist on the 
details
11:36:35  of the performance itself, like working on them

11:36:38  and with them with the writer or when

11:36:41  and where it will happen.

11:36:47  We need you to be in dialogue with the artist with 
community engagement activity and the need to be aware of 
11:36:54 it, and participating in it, and it needs to be done 
jointly through the project.
11:37:00  Again, that engagement activity can look like a lot of 
things.
11:37:04  It can be a post-show Q&A session I'm really following the 
public performance or a school show,
11:37:12  as I mentioned earlier in the slide deck and it can be an 
extended
11:37:17  workshop and residency with a work of community members 
from your community who may share
11:37:22  identity affinity, or may work in the same genre of art.

11:37:27  That the artist you are bringing into your community does.

11:37:30  Really be creative and think broadly about this and

11:37:33  asked the artist what it is they would like to do in your 
community,
11:37:38  as well as developing that. 
I love to brainstorm stuff like this.
11:37:44  If you want to give me a call and talk to your ideas and 
try to think about
11:37:50  what might be a good fit – I'm happy to do that. 
You can reach out any time.
11:38:15  And a follow-up question – another question

11:38:17  (Reads) How specific does the grant match for the funding 
have to be?
11:38:22  What we will ask for your application and also in your 
final report
11:38:26  are for you to articulate where your match is coming from.

11:38:30  Through the templates that we have provided.

11:38:33  We are not going to ask you to provide receipts 
necessarily,
11:38:37  it is not necessarily as detailed as you might find it for 
example your
11:38:42  estate agency process – reporting process is.

11:38:45  Possible example.

11:38:49  We do need to see that there is a match because

11:38:53  we use that information to report back

11:38:55  to our funder, which is the NEA, to share

11:38:58  that we met the NEA

11:39:00  requirement for a dollar for dollar match on the fund.

11:39:04  The match has to be there.

11:39:06  It can be, as I mentioned, coming from different sources

11:39:10  or a mixture of ticket sales,

11:39:13  individual donations, other foundation funding

11:39:15  you might receive.

11:39:17  As long as it is not federal funding.

11:39:25  It could even be state arts funding, if your states arts 
funding is not coming from federal dollars.
11:39:32  That is a question you can ask your funder directly if you 
are not sure whether that funding it is federal. You can 
11:39:40 ask me and I can figure out how to figure that out with 
you. We will provide, as you saw in the SmartSimple portal, 
11:39:49 the template for your budget – that is where you will put 
in the specifics of your match. Let me know if you have 
11:39:57 follow-up questions about that.

11:40:35  I will stay on for a few more minutes

11:40:38  to catch any additional questions.

11:40:40  Please know that

11:40:43  if you are thinking about this webinar and you're like, "

11:40:47 I should ask this,"

11:40:49  give me a call. 
We have another question.
11:40:52  (Reads) Is overlap allowed between

11:40:54  the advancing Indigenous

11:40:55  funds of the general Mid Atlantic Arts touring

11:40:58  roster? 
This question is
11:41:00  related to a different program

11:41:03  from SPI. 
You are asking about the Midatlantic
11:41:06  touring roster.

11:41:08  We do have one artist on the Midatlantic

11:41:11  tours

11:41:13  roster who identifies as Indigenous and that is Martha 
Redbone.
11:41:17  The short answer is yes, there will be some

11:41:20  potential partnerships between

11:41:23  Advancing Indigenous Performance's funds,

11:41:25  and presenters who engage

11:41:26  Martha Redbone.

11:41:29  I am working out the details with

11:41:32  Ed

11:41:36  from Western Arts Alliance about how much that process 
will be and how it will work.
11:41:43  If you have questions, you can reach out to me and I will 
bring those questions into my conversation with Ed.
11:41:51  Again, I want to say for everyone watching that this 
question is related to the Midlantic tours
11:41:57  program, not the SPI.

11:42:01  Speaking more specifically about

11:42:03  how AIP

11:42:06  works with Special Presenter Initiatives was,

11:42:08  if you as the presenter engaged any

11:42:10  artist to a

11:42:15  who self identifies as Indigenous you are interested in to 
bring in your community,
11:42:21  you spell

11:42:25  -- fill out the special presenter initiatives application, 
once I receive the application,
11:42:30  if it is recommended for funding and successfully awarded,

11:42:33  we pass that information to Western arts Alliance and they 
will be in touch with you about
11:42:39  the steps necessary to procure additional support through 
AIP for that artist.
11:42:44  We are a separate organization but we are partnering

11:42:47  in this way to support and create additional support 
opportunities
11:42:51  for Indigenous artists.

11:43:48  OK.

11:43:52  I will hang out for just another couple of minutes.

11:43:56  Feel free to sign off if you are all set.

11:44:00  Or I welcome your questions.

11:44:02  As I was saying before, give me a call anytime

11:44:05  if you want to talk through a program

11:44:08  you are thinking about submitting for this project,

11:44:11  or you have any trouble at all with your application.

11:44:15  Anything from setting up your profile

11:44:17  at SmartSimple to working through the narrative questions,

11:44:20  to negotiating a budget, that is what I'm here for.

11:44:25  Please reach out. 
I also learn from your questions about how to better 
11:44:30 prepare these info sessions in the future. 
Anything you ask is welcome.
11:44:34  And appreciated!

11:45:11  Alright.

11:45:16  It is 11:45 AM and I think we will go ahead and sign off.

11:45:21  I want to thank everyone again for attending the memoir 
and I want to thank Nick
11:45:27  for providing captions, live captions and I want to thank 
Sarah Theune
11:45:32  for your chat support and general support of this program

11:45:37 , as you move through this program process and need 
anything from Mid Atlantic Arts, you may very well end up 
11:45:44 getting supported by Sara. 
You are lucky if that is the case. Richard if you have any 
11:45:50 questions, everybody felt thank you so much for being here 
and take herd take care and good luck with your