11:01:47 So I'm gonna get that started now and then we'll begin
11:01:53 Alright again! Welcome, everyone! My name is Sarah Lewis, she and her pronouns, and I am a white woman, with very short brown hair and a black sweater, with a white and Blue Turtle Neck Underneath I'm the program, director, Performing art and Accessibility, Coordinator at
11:02:13 mid-atlantic art, and I'm Zooming in today from my home located in on land known as Baltimore, Maryland, I want to Acknowledge the Legacy of the Tiscataway and Susquehenic People and the Enduring presence, of this
11:02:29 Cataway, Lumbey and the Eastern Band of Cherokee, Community members in Baltimore City today
11:02:35 I'm really happy to welcome you, to today's webinar on the Special Presenter Initiative, program.
11:02:41 I'm here with my colleague, Sarah Tuneay, who is the program specialist at mid-atlantic art today we're going to share what this program is who is eligible how to apply and how would youudication? Works?
11:02:56 I have about 30 min of content to go over with you in the Slide deck and then we'll take a look at the special Presenter Initiatives application through mid-atlantic art online Portal we will have Time for Questions at the end of the Presentation this Webinar is meant to serve as
11:03:14 an overview, and a Resource but before Applying Make sure to review the Special Presenter Initiative, Guidelines at Midithmetic Art.
11:03:23 Org. You can reach out to me with questions about the Guidelines, anytime my Email, is s fluidus Admit Atlantic art org it's going in the Chat now for Folks, Attending Live and i'll Share, it a few more times throughout this Presentation.
11:03:43 For today's Webinar if you have a question, please put it in the Q, a box at the bottom of the screen, we Have asl interpretation today.
11:03:53 Daniel is here with us to PIN Daniel on your screen.
11:03:57 Please, Select the 3 dots in the top, right corner of their video and select PIN.
11:04:03 Finally, to turn on automated captions at the bottom of your screen.
11:04:09 Click, DC, or Live, transcript button and it show and then click, show subtitle
11:04:20 Throughout your special Presenter, application, excuse me throughout your special, Presenter initiatives, application Process.
11:04:28 If you're in need of a accommodation.
11:04:30 Please contact me Sara Lewis at (410) 539-6656Extension, 1 1 0, or at s.
11:04:42 L. E, W. I. T. U s admit Atlantic arts, org
11:04:50 Now as we prepared to learn more about the special Presenter initiative.
11:04:56 Program. I want to first, share a bit about made my desktop metabolic Arts support.
11:05:02 Arthur presenters and organization, through unique programming, Grant, the Port Partnership and Information Sharing created in 1979, mid-atlantic art is aligned with the regions State Arts Council As Well as the National Endowment for the Arts Mid-atlantic art is
11:05:24 one of 6 Regional arts, Organizations, or Raos, and we Combine, State and Federal Funding, with Private Support, from Corporations, Foundations, and Individuals to Nurture, Diverse Architecture, While Connecting, People, to Meaningful Artistic Experiences, within our Region you can Learn more About Mid-atlantic
11:05:47 Arts, and our work, at mid-aglantic art organs, and about all of the Regional arts, organizations, at the aria website, at Us, Regional, art, org, both those links are going in the chat, now
11:06:02 Now let's talk about Special Presenter initiative, which I will sometimes shorten to the Acronym Spi through this presentation
11:06:13 Spi is a presenter-led opportunity for presenters in Delaware, the District of Columbia, Puerto Rico, the Us Virgin Islands, West Virginia and Native Nations, that Share this Geography, It is Funded through the Neas, Regional Toroid, Program which Provides.
11:06:31 funding to the Regional Arts Organization to support touring across each respective, Arios
11:06:38 And the program is intended to support Artists, tours to small and mid-de presenters in the Space Center, Jurisdictions, I Listed earlier and to make sure that we are supporting Presenters in those region, to bring Artistic Experiences to their community
11:06:58 Here are some important dates for Spi, the final application deadline for this year's cycle, is Tuesday, March the fourteenth, 2,000, and 23, and the project period for special Creation Initiatives, Supported Engagement is July First 2,000, and 23 through June
11:07:18 thirtieth 2,024
11:07:24 As we get into eligibility. I do want to acknowledge some timeline shifts for this, program.
11:07:30 The Most recent special Presenter initiative cycle for the current year was released much later in the Calendar year, due to the vacancy in my position as Well, as the Ongoing Delays, caused by COVID-19 this year I've been Working to pull the program Timeline earlier in the
11:07:50 Calendar, Year and the Booking Cycle, so that presenters can apply and ear back about Funding Sooner.
11:07:56 I welcome any of your Feedback, about Timeline, or the way that the Rollout and Communication is going for this program at any time
11:08:07 So in this next, section, we're going to talk about special presenter initiatives, Eligibility, how to determine whether a Presenter is eligible whether or an Artist, or company, is eligible to be proposed through special presenter initiative, Support whether the Proposed Activities, between an Artist and a
11:08:27 presenter, are eligible.
11:08:33 So special, presenter initiative is a presenter driven opportunity, which means that presenters must engage the Artist or Company they want to present to be eligible for FBI Presenters need to meet all of that criteria they need to be based in one of the eligible states or
11:08:53 Jurisdictions, which Include Delaware, the District of Columbia, Puerto Rico, the Us.
11:09:00 Virgin Island, West Virginia, or the Native nations that share this geography
11:09:06 They need to be designated by the Irs as a 501. C.
11:09:10 3, nonprofit, or be a a unit of state, or local government, they need to demonstrate, organizational, administrative, capacity, to complete all the required project component
11:09:24 And they need to be in good standing with mid-atlantic art at the time of application.
11:09:30 In addition, the presenter applied needs to not be a state or jurisdictional arts, agency.
11:09:40 And that point is most applicable for Puerto Rican presenters who are managed through the Institute of Puerto Rican, Culture.
11:09:48 Those in organizations are not eligible. Considering, the adjudication, role, that agencies play in the selection process for this program and We'll talk more about that process yeah.
11:10:03 So how are we defining presenter for this program midabantic arts defined Presenter as an organization that financially confines in Artist or Company, that is a separate entity from the presenter for Performances, and Engagement Activities in the Presenters Community Producing Organizations, that solely Create
11:10:24 Artistic work, or assemble artists to perform as ensembles. For performances are not eligible through this program
11:10:32 And what about presenting history, presenters don't need to have a history of engaging professional touring artists, as an ongoing part of their work to receive Support through special Presenter Initiative, or a Presentation and Engagement, Organizations, that Don't have a History, of Presenting, Touring
11:10:52 artists will be asked to describe their admirative plan for engaging the Artist within, their Existing Staffing Structure and among other organizational priorities.
11:11:05 In terms of number of applications. Each eligible presenting organization can apply for a maximum of 2 special Presenter initiatives projects per year
11:11:18 Now let's talk about what artist can be engaged with support from the arts kind of program excuse me, the Special Presenter Initiative.
11:11:28 Again this is a presenter lad, application so artists are not eligible to apply directly, but as you think about what artists you'll propose to present through Spi if these requirements.
11:11:41 In mind, the artist can be based anywhere Across, the Us, or around the world.
11:11:46 This is not a roster based program, the only artists who are not eligible for special presenter, initiative, support are those on the 2023, 24, mid-atlantic, tours or Performing, Arts global exchange, or object you can find the Mid-atlantic Tours.
11:12:05 Roster in the link in the chat and the performing Arts Global Exchange Roster will be coming out in early winter of 23, and even though you can't double dip your support, between these programs.
11:12:18 And Spi, I do really encourage you to check out these rosters and to see if you're interested in presenting any of these artists, in your upcoming season, as well the link for the Roster is going in the chat, now for those here live
11:12:35 So what is required in terms of programming for each proposal this, is what we ask of you in order to be eligible for special.
11:12:43 Presenter Initiative. Support the proposed engagement needs to have one performance open for the general public at least and at least one community engagement activity.
11:12:56 And there are lots of ways to define community engagement Activities. And we'll ask you to do that in your application narrative
11:13:05 Your proposed activities need to make meet all of these requirements.
11:13:10 They need to take place sometime between July 1, 2023, and June thirtieth of 2020, they cannot be a fundraising event but that being said, you can make a profit, absolutely on the event it's just that the sold purpose of the event cannot be or fundraising
11:13:31 Like, a gala, for example.
11:13:34 Performances that primarily serve a non public audience cannot serve as the public performance requirement, but they can serve as the community engagement activities.
11:13:46 So, for example, a school performance would be an example of something that would not count for a public performance requirement, but could very well serve as a community engagement activities
11:14:01 Now let's talk about Grant Amounts and Eligible Requests in your Spi.
11:14:07 Application, you can request 50% of the negotiated artist fee up to 2,000 by or up to $5,000.
11:14:16 If you're based in Puerto Rico, or the Us.
11:14:18 Virgin Island, and your request needs to be no less than $750
11:14:27 The fee, to you negotiate and include in your application.
11:14:31 Does need to match what you list in your Budget with the in terms of what You're applying for you can also apply for up to $2,000 of Presenter Capacity, Support this is other Eligible Expenses that are applying directly to the Funded Project
11:14:51 All grant awarded from mid-atlantic Arc need to be matched on A, one, to one basis, with non Federal funds, meaning that if you were awarded $3,000 from mid-atlantic art you would need to match that funding with another $3,000, for a total, project
11:15:08 Budget of $6,000. That match could come from ticket fail, individual Donations, other Foundation fundraising, or other non Federal funding sources, we'll talk, about the Budget more when we look at the application which We're, Going, to do in just a Moment so I'm gonna take a Moment to
11:15:29 Get out of this screen, share and go into the application screen share just a moment
11:15:49 So, here we are
11:15:51 On Mid-atlantic or smart, simple, website
11:15:56 I am logging in now with my test account.
11:16:02 So that you can see what it looked like. From inside
11:16:09 It wants me to tell it that I'm not a robot. Here we go
11:16:24 Alright, so that is the page that you will see when you first visit mid-atlantic arts, smartsimple.com Mid-atlantic art has recently switched our online grant platform from E grant, smart simple if you Applied in the most recent Spi, Cycle, your Application process will be very similar and you
11:16:46 Do not need to make a new account in smart, simple, you will just need to start a new application.
11:16:52 But if you've applied for any of our programs in cycles before last year, keep in mind that your application process is going to be different than it has.
11:17:02 Been. If you're organization has never applied to a mid-atlantic Arts Grant through smart, simple you'll need to make a new account to apply for special Presenter initiative First visit Mit Opencourseware At the link is going in the Chat now and from there You'll be on
11:17:19 That purple page that we were just visiting once you've logged in you'll find yourself on this landing.
11:17:28 Page when you are in the portal to start your application, click, funding opportunities on available Applications you'll see we have 2 funding opportunities.
11:17:39 Open, right now and when you're ready, you'll select that special presenter initiatives with the Purple Button to start a new application.
11:17:47 I've already begun my application. So I'm going to go back to the main Portal Landing page and go to my application, and click in product, I have 2 applications in progress. Right now for today we're going to take a look at special Presenter initiative.
11:18:06 And now we are inside of the application. This is what it will look like when you apply this first page, organization, auto-populates with organizations info, that you'll, input when you create your smart, simple account if you need to edit and anything on this page once you've created your account you
11:18:26 Can do still by hitting the update, organizations, profile got it
11:18:32 Under the Project tab. You'll submit more information about the project that you're proposing, including and about the artist, the Project Start and End Date and a bit, more data about the project itself keep in mind that, on this page you need to also Submit a letter, of agreement, that is executed between you
11:18:52 and the proposed artist that you're working with this does not need to be the fully executed contract, but it does need to match the amount that you put in your budget which we'll look at in a moment
11:19:05 Now let's move on to the Work Samples page.
11:19:08 These work samples should be submitted as URL link, the links can be from any site that provides a URL to view video they can be password protected.
11:19:21 But if they are just make sure to include that password in the section down, here, video of the proposed work to be presented is encouraged, but if no video of the proposed work exists you can provide an Alternate Work, sample, that best Displays the Type of Artistry, that the Company would
11:19:40 bring to your community.
11:19:42 The Work Samples can be from any time acknowledging that a recent Work Sample may still be hard to come by because of pandemic circumstance.
11:19:53 Reviewers, Will Watch, 2 min of each work, sample, so please indicate a 2.
11:19:59 Minute, time, stamp, or start time for panelists to review.
11:20:02 If your sample is more than 2 min
11:20:07 The narrative questions are not these questions are also available today on mid-atlantic arts, and I recommend that you view them or either through that word document that you can find online or by pulling them straight out of this application and drafting them in a separate document, just to be safe so that if
11:20:29 you are working in the browser and your Internet crashes that you don't lose your work
11:20:38 If you have applied to Fpi in the past, you'll see that there have been some updates to the narrative structure for Spi rather than 2 long paragraphs We've Broken down the Questions into Shorter Bytes, the First Question Addresses the Eligibility
11:20:55 Requirements that the Presenter demonstrates organizational capacity to support the product.
11:21:00 If you have 3 or more years of presenting history, you will not be asked to answer an additional question but if you don't have 3 or more years of Presenting History, you'll be asked for a short, narrative that tells us more about your organizational staffing, plan to support, this presentation including
11:21:20 Your administrative, Technical and Front of House Responsibilities.
11:21:25 The rest of the Narrative Questions, each Tie to one of the Assessment, Criteria, Which We'll Talk more about shortly, when We Discuss Application Reviews I Encourage you to read through each Criteria Point As you Work through these Questions, To inform how to Structure, your Answer.
11:21:46 First we asked about the Organization's Mission statement, and then we asked how the Project advances, that Mission, this will help us determine the mission impact of your project
11:21:59 Next, we ask you why you want to work with this Particular Artist or Company, and this Will help reviewers assess the Projects, Artistry, along with the Work, Sample
11:22:11 The last narrative question asks about access for the proposed project and it's How Reviewers will assess, How accessible your Project, will be please think broadly, about access when answering this question, we want to know how you will create access for community to Event Systemically Undisturbed by the
11:22:33 Has had systemic underserved access to the arts and barriers to participation, that may create that may include but are certainly not limited to age.
11:22:43 Disability, Status, Gender, Geographic, Location, Ray, Sexual, Orientation, Or, other Factors.
11:22:53 The Project Activities, Tab next is where you'll give us an overview of all the programmatic components of your proposal, for the Guidelines make sure that you include at least one public, performance and at Least one community Engagement, opportunity here to Add a Project Activity Click this Enter Project Activity
11:23:15 Purple Button. You'll see a Pop-up window, and in that window you'll answer the name, location, Date Projected Attendant to get Pricing and whether or not.
11:23:25 This activity is confirmed. When you're ready, you can hit Dave or if you need to delete, an activity, you can do so by hitting the X Button and Hitting, save thank you hit save your changes, will show up in the main application page here
11:23:43 Next we have the budget section here. You'll let us know what your budget is.
11:23:49 For this project, you might use a different template, or budgeting method internally for your project, but we ask that you please adapt that budget to fit the category, that we've outlined you can apply for up to 50% of the proposed artist fee up to 2,000
11:24:06 Dollars, or up to $5,000 for Port Puerto Rico or Us.
11:24:12 Virgin Islands Presenter and a reminder that you should apply for no less than $750.
11:24:17 You can also apply for other eligible expenses as listed below up to $2,000.
11:24:24 This form will Auto populate with what you're able to apply for based on what you enter into this form.
11:24:31 So let's say that I'm applying with an artist fee of $3,000.
11:24:36 That has all these other eligible expenses
11:24:39 If we scroll down, to income you'll put what you think, you'll make at the Box Office, any other earned in for contributed income and donation.
11:24:49 Then under grant request the Formal Auto Populate whatever you are able to apply for based on what you enter in the expenses of this form.
11:25:01 So again, with that $3,000 artist fee.
11:25:05 It shows that I can apply for other 100 in artist, fee port, and then, since my total other eligible expenses were more than $2,000, it shows that I can apply for $2,000, so if I were to apply and was successfully awarded a Special presenter.
11:25:25 Initiative, grant in this way I would receive a total grant from mid-ablantic art of $3,500.
11:25:31 Keep in mind that these all-populated numbers won't show up until you hit save draft. After you've put in your expenses to your budget template
11:25:43 And also please remember as you fill out your budget. They all signed from mid-atlantic art must be matched on a one to one basis and that that match cannot come from Federal government sources.
11:25:57 Moving on from budget. We go, to artist consent.
11:26:01 This is where you let us know if you've had the opportunity to discuss the details of this application with the Artist or Company, that you plan to present we strongly encourage you to be in dialogue with the Artist or company, ahead, of submitting the Application you can Use this Text box to give us
11:26:18 Some context on what your conversations have been thus far.
11:26:23 The next Tab for our records will auto populate with information that you fill out, when you complete your profile on smart simple check it out, to make sure everything looks okay, and if you need to update anything click on update organization profile or at date, contact profile.
11:26:45 On this page. You'll also need to select the project display.
11:26:49 This discipline list comes from the national standard. For the Arts information account, which is used by the Ns
11:26:58 Finally, the certification page is, where you can confirm that you comply with all Federal statutes, and regulations, as Listed here, there are links to each one, right here in the application and if you'd like to learn more you can click through them if you have any questions about these don't
11:27:16 Hesitate to reach, out
11:27:19 At the bottom of this page, you'll enter your information, and then when you're ready, you'll hit submit at the bottom of the page.
11:27:28 Here if there was anything in your application that was required, but that is missing, you'll receive a prompt when you hit submit to go back and fill that out so that you have everything that you need to before submitting, but if you have any questions about that if you get that prompt and you're not sure
11:27:47 What you're missing. You can reach out to me and we'll work through it together.
11:27:53 Okay, now, I'm gonna go back to the slide deck for us to talk about the adjudication process
11:28:10 Alright, after you submit your application staff. Admitted mythic arts, will review your Application for eligibility issues.
11:28:18 You'll be Contacted. If we have any questions about your application, next Mid-atlantic Art Meets with the Applicant Gate, or Jurisdictional Arts Agency to Review Applications and Make Funding Recommendations.
11:28:34 Then Metabolic Arts, Board of Directors will give the final approval on Funding recommendations, and the applicants will be notified of their selection, status Via Email at the end of may the twentieth 23
11:28:51 The Review, Criteria for Spi are listed here, and they are mission.
11:28:56 And include Grants, Impact or Mission, Impact Artistry, community Benefit and Access the Guidelines have more, information on each of these criteria points and as we talked about in the application, each narrative question is related to one of these criteria, points okay, yeah, do have equal weight, and will be
11:29:21 Reviewed through the lens of mid-atlantic art, Mission, vision and Guiding principles which are all available@midnightcar.org for those Viewing Live We'll put a Link directly to the Page, Listing the Mission, Vision and Guiding Principles, in the I.
11:29:37 Encourage you to review them, and consider how your application, including your narrative, and your listed project activities.
11:29:44 Address all of these criteria.
11:29:48 Good! Regarding Award Notification applicants will be notified of the status of their proposals by the end of May.
11:29:56 23, then if awarded, 90% of the award will be made at the start of the grant period as long as mid-atlantic art has received a completed grant award agreement and a submitted Counter signed contract with the artist
11:30:13 Here we have our important dates and deadlines. Again, the final application.
11:30:19 Deadline, is March Fourteenth, 2,023 and the Special Presenter Initiative, Supported Engagement Project period is July the First, 2,023 through June, the Thirtieth of 24
11:30:32 And a few, other dates and opportunities. I want to highlight.
11:30:36 Later, this week and early next week mid Atlantic art is hosting the mid-atlantic performing Arts, Presenter, Exchange, I Encourage you to check out the Activities.
11:30:47 We put together. Here, there's a link going in the chat.
11:30:50 Now for those watching, live.
11:30:54 And last, I want to highlight, a supplemental grant opportunity for presenters who are awarded spi grant to present an Artist or Company, who identify as indigenous Western Arts, alliances, advancing indigenous performances, Program Provides, additional support to successful usbi grantees, when
11:31:13 they present an artist to self, identify as indigenous, LED Bourgeois with Western Arts.
11:31:20 Alliance will be at this Thursdays exchange event, to speak more about the program, and you can reach out to me.
11:31:26 If you have questions, and I can connect you directly with LED.
11:31:32 So this is the last information slide. I have for you, about special center initiative.
11:31:37 You can review the Guidelines and find the smart simple application portal link admittedly take our.org under the Spi program tab, as you go through this process please Don't Hesitate to reach out to me, with any questions about the program your eligibility.
11:31:56 Or the application process. Now I'm gonna stop, screen, sharing and we'll move into any questions. You have
11:32:03 As a reminder. You can put those questions in the Q.
11:32:07 A right here, and we will enter them, and I will just hang out here and see if any questions come in